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Springfield Swim Club

Pool Manager Job Description - Click HERE to Apply

Position Summary

The Pool Manager is responsible for enforcing policies and procedures to ensure the safe, efficient, and effective operation of pool facilities. This includes oversight of all swimming pool operations, personnel management, public relations, and facility maintenance. The Pool Manager supervises lifeguards, assistant managers, and front gate attendants, and works closely with the Operations Subcommittee, Board of Governors, and Business Manager. This is a working supervisory position that requires weekend and holiday work.

Essential Duties & Responsibilities


Operational Management

- Develop and maintain an annual operating plan in accordance with the Club’s Bylaws and operating policies.
- Oversee daily maintenance and operation of the pool, grounds, restrooms, and related structures; report atypical maintenance needs.
- Ensure proper operation of all pumps, equipment, and systems.
- Maintain licenses and permits required to operate the pool and pool facilities.
- Arrange for and sign off on all vendor services and deliveries (e.g., propane, chemicals, grass cutting).
- Maintain clean facilities, including bathrooms, pool deck, trash removal, and pool vacuuming.
- Complete preseason preparation and postseason winterizing tasks under the direction of the Operations Subcommittee and Board President.

Personnel Management

- Hire, schedule, train, supervise, and (when necessary) terminate assistant managers, lifeguards, and front gate attendants with approval from Operations leadership.
- Ensure staff competency, readiness, and compliance with all safety and legal requirements (including PA ACT 153 – Keep Kids Safe).
- Conduct monthly safety drills with the lifeguard team and supporting staff.
- Approve and sign off on weekly timecards; submit payroll biweekly to the Business Manager.
- Work with the Operations Subcommittee to obtain necessary apparel and equipment for staff.
- Develop and maintain staff schedules ensuring adequate coverage during regular pool hours, swim/dive team practices, and special events.
- Document and address staff disciplinary issues.

Financial & Administrative Responsibilities

- Interface with the Business Manager on budget and payroll matters.
- Maintain accurate records of operating expenditures (e.g., first aid supplies, chemicals, guard supplies, sporting equipment).
- Maintain ledgers for cash on-hand (guest fees, event fees, petty cash).
- Attend budget meetings to express staffing and operational needs.
- Maintain a daily log (as provided by the Business Manager) of chlorine and propane tank levels; ensure timely deliveries.
- Maintain a daily log of vendor services performed on pool grounds.

Safety & Compliance

- Verify all required pool chemical testing is performed and logged at the correct intervals.
- Ensure proper documentation of all accidents, incidents, and disciplinary actions.
- Uphold all health, safety, and legal standards in pool operations.

Community & Club Relations

- Provide regular updates at in-season Board meetings regarding operations, issues, and pool needs.
- Coordinate with the Social Director to schedule staff for social events.
- Work with the swim and dive teams to coordinate facility use while balancing general member access.
- Maintain positive public relations with members, staff, and vendors.

Other Duties

- Perform additional responsibilities as deemed necessary by the Operations Subcommittee or Board of Governors.

Required Certifications

- Commercial Pesticide Applicator Certification (Club covers cost).
- Certified Pool Operator (CPO) Certification (Club covers cost).
- CPR and First Aid Certification (AHA or Red Cross; Club covers cost).

Reporting Structure

Reports to the Operations Subcommittee Director and the President of the Board of Governors.